One platform for the entire CRICOS intake.
Admissions, LLND assessment, enrolment, document compliance and batch scheduling — end to end, white-labelled to your college. Built for CRICOS/ASQA workflows and designed to support your compliance processes.
From first enquiry to issued certificate.
One connected platform for admissions, assessment, enrolment and compliance — replacing the spreadsheets, inboxes and disconnected forms your team juggles today.
Online enrolment wizard
The full CRICOS intake — visa, eCoE, USI, OSHC, RPL, under-18 guardian — with conditional logic. Send a link to the student or enter it for them, staff-side.
Student portal
A secure tokened link where students upload documents against a personalised checklist and track exactly what is still outstanding.
9-stage admissions pipeline
Every application moves across a real-time workflow board, so sales and admissions always see where each prospect sits.
LLND assessment engine
Faculty question banks with secure server-side scoring, trainer marking and two-person sign-off. Banks are no-code editable by your team.
Pre-Training Review (PTR)
Capture the PTR with dual sign-off and produce a printable evidence record for your files.
Document collection
Checklist-driven collection with a request-a-document loop and status-triggered emails that chase what is missing.
Batch & class scheduling
Schedule intakes and classes with capacity caps, let students self-confirm their place, and track attendance.
Tamper-evident audit trail
Signed snapshots at each step build an evidence trail you can retain for compliance and review.
Role-based dashboards
Purpose-built views for sales, admin, directors and trainers — each role sees the work that matters to them.
Certificate issuance
Issue certificates and deliver them securely to students once the intake is complete.
White-labelled, multi-tenant, configured as data.
CRM Pilot Intake is multi-tenant by design. Everything that makes a college different is configuration, not code — so your platform fits your processes without a custom build.
Your question banks
Faculties build and edit LLND banks with no code — no developer, no rebuild.
Your email templates
Status-triggered emails worded in your college's voice, sent from your domain.
Your document checklists
Define exactly which documents each course and student type must provide.
Your branding & theme
Logo, colours and copy — the platform looks like your college, not ours.
Your capacity rules
Set intake caps, class sizes and confirmation rules per campus and course.
Adding a course = data
Spin up a new course or campus by entering configuration — not a rebuild.
Coming soon
Planned features we are actively building. These are roadmap items, not yet generally available.
Public live-intake view
A public page where prospective students browse your live intakes and available start dates in real time.
Self-service student booking
Students reserve a place in an intake themselves, with capacity respected automatically.
Downstream integrations
Connections to HubSpot, Google Drive and invoicing so the intake flows into the rest of your stack.
One price. The whole intake.
Simple per-college pricing with every core module included — scale up to multi-campus when you are ready.
Per college
White-label, all core modules.
- All core modules included
- Full white-label & branding
- Unlimited staff users
- No-code question banks & checklists
- Tamper-evident audit trail
- Australian data residency (Sydney)
Multi-campus / Enterprise
For college groups and RTOs at scale.
- Everything in the core plan
- Multiple campuses & tenants
- Priority onboarding & support
- Custom integration scoping
- Volume pricing
Questions colleges ask us.
Is CRM Pilot Intake CRICOS/ASQA-aligned?
It is built around CRICOS and ASQA workflows and designed to support your compliance processes — the enrolment data, evidence trail, PTR and sign-offs that those processes rely on. It does not, on its own, make a college compliant; compliance remains your responsibility. The platform gives your team a structured, auditable way to run the work.
Who owns assessment validity?
Your RTO does. CRM Pilot Intake runs the assessment workflow — banks, secure scoring, trainer marking and two-person sign-off — and keeps the evidence trail. It does not replace your RTO's responsibility for the validity of assessment. You stay in control of the academic judgement; we handle the process and the record-keeping around it.
Can we use our own question banks and branding?
Yes. LLND question banks are no-code editable by your faculties, and the platform is fully white-labelled — your logo, colours, copy and email templates. Document checklists and capacity rules are configured per course and campus. It looks and behaves like your college's own system.
Where is our data stored?
Data is hosted in Australia (Sydney region), keeping student records onshore.
What does onboarding and setup look like?
We configure your tenant with your branding, question banks, document checklists, email templates and capacity rules, then walk your team through the admissions pipeline and dashboards. Because almost everything is data rather than code, set-up is configuration, not a custom build.
Run your next intake on CRM Pilot Intake.
See how the whole admissions-to-certificate journey runs on one white-labelled platform built for CRICOS/ASQA workflows.