CRM Pilot · Project Manager
Run the work. See the results.
In one place.
Kanban boards and a daily plan like the tools your team loves — plus an executive Command Center that turns the work into a weekly Health Score, team board and revenue view. Everything Trello and Microsoft To-Do leave out.
Free to start · $19/mo for everything · no per-seat billing
Design the new onboarding flow
Write the public API docs
Plan Q3 launch campaign
Fix checkout redirect bug
Build the settings page
Ship v2.1 release
Everything in one workspace
A to-do list, a board, and a brain — together.
The features you’d stitch together from three apps, designed to feel like one.
Natural-language quick-add
Type “Pay invoice tomorrow 5pm !urgent #finance” — it reads the date, time, priority and label for you.
Voice capture (Pro)
Speak your to-dos — “email the supplier tomorrow 5pm, draft the deck, book the venue Friday” — and they become tasks.
Built for builders
Type work as Feature, Bug, Chore or Spike, add story-point estimates, and map architecture on Mind Maps.
Kanban boards
Drag tasks across columns with buttery, real-time drag-and-drop. Group by project, color and icon.
My Day
A focused daily plan that pulls in what’s due, what’s overdue and what you’ve pinned for today.
Priorities that mean something
Four real levels — Urgent to Low — colour-coded across every board and list.
Email reminders (Pro)
Reminders land in your inbox — Pro includes 1,000 a month — plus desktop alerts, so deadlines reach you even when the app is closed.
Recurring tasks
Daily, weekday, weekly or monthly — completing one rolls the next forward automatically.
Sub-tasks & checklists
Break work down with progress bars, so big tasks never feel stuck.
Whiteboard & Mind Maps
A full canvas — shapes, arrows, sticky notes, freehand, undo/redo and export. Sketch architecture, then turn notes into tasks.
Realtime collaboration
Everyone sees changes the moment they happen. Your whole workspace, always in sync.
Labels & filters
Tag anything, find anything. Upcoming, All-tasks and per-project views keep it tidy.
The layer Trello & To-Do don’t have
The Command Center your leaders actually read.
Tasks are how work gets done. The Command Center is how the business sees it — a five-minute dashboard built from a weekly report your team fills once. Visibility without the chase.
- Marketing Health Score /100One number, weighted across leads, revenue, content, SEO, email and B2B.
- A weekly report they fill once“If it’s in here, I won’t ask again.” Friday update — then no more random pings.
- Team boardWho’s doing what, what’s late, and why — without chasing anyone.
- Action plan with evidenceStrategic tasks logged with proof, blockers and next steps. The record nobody can argue with.
- Revenue by sourceAttribution that’s proof, not guesses — Google Ads, organic, referral, B2B, direct.
Ahead of revenue target
3 new partners signed
Content output down 17%
5 tasks overdue this week
Why teams switch
The board, the list — and the layer above both.
Trello gives you boards but no daily plan. Microsoft To-Do gives you a list but no project depth. CRM Pilot is both at once — plus an executive layer neither one has.
Kanban boards
- CRM Pilot
- Trello
- Microsoft To-Do
My Day daily planner
- CRM Pilot
- Trello
- Microsoft To-Do
Natural-language quick-add
- CRM Pilot
- Trello
- Microsoft To-Do
- Partial
Priority levels (Urgent → Low)
- CRM Pilot
- Trello
- Via labels
- Microsoft To-Do
- Single flag
Reminders + desktop notifications
- CRM Pilot
- Trello
- Partial
- Microsoft To-Do
Recurring tasks
- CRM Pilot
- Trello
- Power-up
- Microsoft To-Do
Sub-tasks + checklists
- CRM Pilot
- Trello
- Checklist
- Microsoft To-Do
- Steps
Mind-map planning canvas
- CRM Pilot
- Trello
- Microsoft To-Do
Executive Command Center + Health Score
- CRM Pilot
- Trello
- Microsoft To-Do
Realtime collaboration
- CRM Pilot
- Trello
- Microsoft To-Do
- Partial
Custom builds for dev teams
- CRM Pilot
- Trello
- Microsoft To-Do
One flat price (no per-seat)
- CRM Pilot
- $19 all-in
- Trello
- Per user
- Microsoft To-Do
- Free but basic
How it works
From a thought to a running business.
Capture
Type tasks in plain English — "Pay invoice tomorrow 5pm !urgent #finance" — and it parses the date, priority and labels automatically.
Organise
Drag across Kanban boards, plan your day in My Day, and map ideas in Mind Maps.
Run the business
The Command Center turns the work into a weekly Health Score, team board and revenue view leaders actually read.
Built for
Whatever you're running.
Founders & operators
One screen to see leads, revenue, blockers and team output. Stop chasing updates.
Marketing teams
A weekly report your manager fills once — Health Score, campaigns, SEO, email and lead attribution in one place.
Software & dev teams
Mind-map architecture, track sprints on boards, and get a Custom build shaped around your workflow.
Individuals
My Day, reminders and natural-language capture that make a personal to-do list actually stick.
Pricing
One flat price. Your whole team.
No per-seat billing, no surprise add-ons. Start free, upgrade when you’re ready.
Free
For getting started
$0forever
- 1 user (just you)
- My Day, Upcoming & boards
- Natural-language quick-add
- Priorities, due dates & reminders
- Up to 3 projects
Pro
Everything, one flat price
$19/month
- Up to 10 users — invite your team
- Everything in Free, unlimited projects
- The Command Center + Health Score
- Mind Maps planning canvas
- Realtime sync · one flat price, no per-seat
Custom
For software & dev teams
Let’s talk
- Unlimited / custom seats
- Everything in Pro
- Bespoke features for your workflow
- Custom integrations & API access
- White-labelling, SSO & dedicated support
Prices in AUD, excl. GST. Month-to-month — cancel anytime, export your data anytime.
FAQ
Questions, answered straight.
Still deciding? Book a demo or start free.
Stop chasing updates. Start seeing results.
Give your team the board they’ll actually use — and give yourself the dashboard that finally answers “what’s really getting done?”
Free to start · $19/mo for everything · cancel anytime